Free HR Spreadsheet Templates
HR and operations templates for staffing, schedules, and time away.
What's in this category
These HR templates focus on practical operations: who is working, who is off, and where coverage risk sits. They are designed to be readable for managers and useful for weekly planning, not just record keeping.
How to choose
Use the employee schedule when you need shift visibility across a week, and the vacation tracker when you need balances, approvals, and coverage context for time-off planning.
8 templates in HR
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Employee Schedule
Plan a weekly staff rota with day-by-day shifts, weekly hours, overtime flags, and a manager snapshot block. Free template for teams, shops, and clinics.
Employee Schedule for Restaurants
Plan restaurant shifts, opens, closes, stations, and coverage in one free staff schedule spreadsheet built for restaurants and cafes.
Employee Schedule for Retail
Plan retail shifts, store coverage, opens, closes, and weekend staffing in one free employee schedule spreadsheet built for store teams.
Employee Schedule for Clinics
Plan clinic front desk, provider, assistant, and coverage shifts in one free employee schedule spreadsheet built for healthcare offices.
Employee Schedule for Salons
Plan stylist, chair, front desk, opening, closing, and weekend coverage in one free employee schedule spreadsheet for salons.
Vacation Tracker
Track PTO balances, upcoming leave, and coverage risk for the whole team in one shared staffing sheet. Keep low balances, approved trips, and summer planning visible without HR software.
Vacation Tracker for Small Teams
Track PTO balances, approved trips, and coverage risk in one simple vacation spreadsheet built for small teams and growing businesses.
Vacation Tracker for HR Managers
Keep PTO balances, approvals, return dates, and department-level coverage visible in one free vacation tracker spreadsheet for HR managers.
Learn the workflows
Guides that pair with these templates
Employee Schedule vs Vacation Tracker
An employee schedule and a vacation tracker solve different staffing problems. Here's when to use each one, and why most teams need both.
Read guide →ExcelHow to Track Employee Vacation in Excel
A useful vacation tracker should show PTO balances, upcoming leave, and coverage risk at the same time. Here's how to structure the sheet so managers can actually use it.
Read guide →Why these pages exist
These category hubs give users and search engines a cleaner map of the template library. They group related spreadsheet workflows together so you can move from a broad need like finance or project management into a specific template without relying on client-side filters alone.
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