Free HR Spreadsheet Templates
HR and operations templates for staffing, schedules, and time away.
Category
These HR templates focus on practical operations: who is working, who is off, and where coverage risk sits. They are designed to be readable for managers and useful for weekly planning, not just record keeping.
How to choose
Use the employee schedule when you need shift visibility across a week, and the vacation tracker when you need balances, approvals, and coverage context for time-off planning.
20 templates in HR
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Employee Schedule for Construction
Plan construction crew, trade, job-site, certification, and backup coverage across a seven-day schedule with weekly-hours review.
Employee Schedule for Salons
Plan salon coverage by safe team ID, role, service zone, Mon–Sun shift, weekly hours, open shifts, and coverage status.
Vacation Tracker for Healthcare
Review healthcare staff leave dates, balances, approvals, unit coverage, and handoff owners without storing patient or health information.
Employee Schedule
Plan a weekly staff rota with day-by-day shifts, weekly hours, overtime flags, and a manager snapshot block. Free template for teams, shops, and clinics.
Employee Schedule for Restaurants
Assign restaurant kitchen, service, host, bar, dishwasher, and manager shifts across a Mon–Sun coverage grid.
Employee Schedule for Retail
Plan retail staffing in a Mon–Sun Weekly Coverage Grid with shift assignments, weekly hours, and coverage review plus Dashboard and Setup sheets.
Clinic Employee Schedule & Coverage Planner
Plan clinic role coverage, staff availability, shift rules, and weekly assignments in a free four-sheet staffing workbook.
Employee Schedule for Healthcare
Plan healthcare clinical and front-office coverage across a Mon–Sun grid with roles, shift codes, hours, and gap review.
Employee Schedule for Small Business
Coordinate a small team across roles, locations, Mon–Sun shifts, weekly hours, open shifts, and coverage review without a heavy scheduling system.
Employee Schedule for Hotels
Plan hotel staffing in a Mon–Sun Weekly Coverage Grid with shift assignments, weekly hours, and coverage review plus Dashboard and Setup sheets.
Vacation Tracker
Track PTO balances, upcoming leave, and coverage risk for the whole team in one shared staffing sheet. Keep low balances, approved trips, and summer planning visible without HR software.
Vacation Tracker for Small Teams
Review small-team leave requests, requested days, approval status, balances, overlaps, and backup coverage before time off is confirmed.
Vacation Tracker for HR Managers
Give HR managers one operational view of leave requests, balances, approvers, department overlap, coverage owners, and remaining days.
Vacation Tracker for Restaurants
Review restaurant leave dates, balances, approvals, station or shift coverage, peak periods, and named handoffs before approval.
Vacation Tracker for Retail
Review retail leave dates, balances, approvals, store and department coverage, holiday periods, and named handoffs.
Vacation Tracker for Hotels
Review hotel leave dates, balances, approvals, department coverage, peak-date risk, and handoff owners before requests are confirmed.
Vacation Tracker for Clinics
Review clinic staff leave dates, balances, approvals, overlapping coverage areas, and handoff owners without recording patient or medical details.
Vacation Tracker for Salons
Review salon leave dates, balances, approvals, service-zone coverage, station handoffs, and remaining days before confirmation.
Vacation Tracker for Agencies
Review agency leave requests, balances, overlapping dates, client coverage, approvers, and handoff owners before time off is confirmed.
Vacation Tracker for Construction
Review construction crew leave dates, balances, approvals, site or trade coverage, and named handoffs before time off is confirmed.
Learn the workflows
Guides that pair with these templates
How to Create a Heat Map in Excel
Create an Excel heat map with conditional formatting to spot high and low values across schedules, budgets, sales, and operating trackers.
Read guideGoogle SheetsHow to Share Google Sheets
Share Google Sheets safely with the right access level, link settings, comments, protected ranges, and review workflow.
Read guideExcelEmployee Leave Tracker in Excel
Build an employee leave tracker in Excel that keeps PTO balances, upcoming absences, approval status, and staffing coverage visible.
Read guideExcelHow to Build a PTO Calendar in Excel
Build a PTO calendar in Excel that shows approved leave by date while keeping balances and coverage notes connected to the tracker.
Read guideStart faster
Pick a workbook, open it in Griddy, then ask for the edits you would usually do by hand.
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