Free Employee Schedule Template — Excel & Google Sheets
Plan a weekly staff rota with day-by-day shifts, weekly hours, overtime flags, and a manager snapshot block. Free template for teams, shops, and clinics.
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What is an employee schedule spreadsheet?
An employee schedule spreadsheet, sometimes called a staff rota, assigns each person to specific shifts across a single week so managers can balance coverage before publishing the plan. Instead of scattered text messages or a whiteboard photo, everyone gets one clear grid showing who opens, who closes, and who is off each day. This free Griddy template is built as a weekly rota with Monday-to-Sunday columns, a manager info strip, and a summary block that keeps the whole schedule easy to scan in Excel, Google Sheets, or Griddy.
What's included
The template includes one row per employee, day-by-day shift cells from Monday through Sunday, a weekly Hours column, and an OT flag so supervisors can spot overload quickly. The header area includes location, manager, and coverage targets, which makes the schedule look publishable instead of temporary. At the bottom, a manager snapshot block summarizes scheduled hours, overtime staff, weekend shifts, and off days, while the shift key explains the Open, Mid, Close, and Off patterns used across the sheet.
Who should use this template?
This template is a good fit for restaurant managers, retail supervisors, clinic administrators, salon owners, and any small operations team that needs a clean weekly staffing plan without buying scheduling software. It works especially well for businesses with repeating opening, mid, and closing shifts where coverage gaps are easy to miss if the schedule is not laid out visually.
How to use it
Replace the sample employees with your team, then edit the shift cells for each day of the week. Update the Hours and OT columns to match your local rules or your timekeeping export, and use the snapshot block to review overall load before you send the rota out. When next week comes around, duplicate the sheet and only adjust time off, heavy-service days, or staffing gaps. You can also ask Griddy's AI to rebalance weekends, add a new employee row, or rewrite the schedule around a new coverage target.
Choose a version
Start with the template closest to your workflow
Choose a weekly schedule that reflects the roles, shifts, locations, hours, availability, and coverage rules your operation needs.
Use the vacation tracker for requested dates, approvals, balances, overlap, and handoffs; use a schedule for assigned weekly shifts.
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Read guideDo this with AI
Turn this into exactly the spreadsheet you need.
Open the working template in Griddy, then describe the columns, formulas, formatting, or summaries you want changed.
