Free Small Business Employee Schedule Template
Coordinate a small team across roles, locations, Mon–Sun shifts, weekly hours, open shifts, and coverage review without a heavy scheduling system.
Do this with AI
Make this weekly schedule fit your small team.
Open the workbook and ask Griddy to adapt roles, locations, shift codes, weekly hours, or open-shift rules.
What is in this workbook?
This workbook has three sheets: Team Coverage Dashboard, Weekly Team Coverage, and Setup. Team Coverage Dashboard is the quick-review surface, Weekly Team Coverage is the editable working log, and Setup holds supporting inputs, reusable context, or working rules.
How the workflow and formulas work
Use Weekly Team Coverage for a safe team ID, role, coverage area, Mon–Sun shift codes, weekly hours, and coverage status; use Setup for shift markers, standard hours, review cadence, and safety rules. Weekly Team Coverage counts assigned Mon–Sun shifts in column K, looks up each day's shift-code duration from Setup and sums those durations for weekly hours in column L, counts OPEN shifts in column M, and calculates coverage status in column N. Team Coverage Dashboard totals listed staff and hours and counts rows needing review.
How to use it in Griddy
Replace the sample values before sharing, then review the calculated Team Coverage Dashboard fields after editing the working log. The workbook includes a dropdown validation resource and a conditional-formatting resource for the relevant review or status fields.
Keep sensitive records out of the workbook
Use safe team IDs and operational roles. Keep payroll, medical, performance, credential, and private employee records elsewhere. This workbook is a planning aid and does not replace accounting, legal, HR, tax, or education-record systems.
Related guides
Learn how teams actually use this template
How to Calculate Hours Worked in Excel
Calculate hours worked in Excel from start and end times, handle overnight shifts, and roll daily hours into weekly totals.
Read guideExcelHow to Make a Work Schedule in Excel
Build a weekly work schedule in Excel that shows shifts, hours, off days, and coverage gaps before the schedule goes out to the team.
Read guideDo this with AI
Make this weekly schedule fit your small team.
Open the workbook and ask Griddy to adapt roles, locations, shift codes, weekly hours, or open-shift rules.
