Free Small Business Employee Schedule Template
Plan weekly shifts, hours, days off, and coverage for a small business team in one free employee schedule spreadsheet.
Why small businesses need a simple weekly schedule
Small businesses usually do not need heavy scheduling software right away, but they do need a schedule that managers can trust. A simple spreadsheet rota keeps shifts, off days, weekly hours, and coverage notes visible so the team can review the week before it becomes a staffing problem.
What is included in this small business schedule template
The template includes day-by-day shift cells, weekly hours, overtime flags, and a manager summary block. It can support shops, service businesses, appointment-based teams, offices, and mixed-role teams where the same person may cover several duties across the week.
Who should use this template?
Owners, operators, office managers, store managers, and team leads can use this template when they need a clean weekly schedule without introducing a dedicated system. It is especially helpful when staffing decisions are still made manually and the business needs a shared view of who is working.
How to use it well
Add your team, define the shift labels that match your business, then assign work days and off days across the week. Review hours and coverage before sharing the rota. Griddy can turn a rough staff list into a schedule, rebalance weekends, or update the plan around approved PTO.
Related guides
Learn how teams actually use this template
How to Calculate Hours Worked in Excel
Calculate hours worked in Excel from start and end times, handle overnight shifts, and roll daily hours into weekly totals.
Read guideExcelHow to Make a Work Schedule in Excel
Build a weekly work schedule in Excel that shows shifts, hours, off days, and coverage gaps before the schedule goes out to the team.
Read guideSkip the setup
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