Free Project Tracker Spreadsheet Template
Track tasks, owners, priorities, due dates, and blockers in one delivery board. Group work by stream, review progress, and keep next steps visible.
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What is a project tracker spreadsheet?
A project tracker spreadsheet is a working delivery board that keeps each task, owner, priority, status, due date, progress, team, and next step together. Use it to review who is responsible and what needs attention this week. A Gantt chart emphasizes start and end dates across a timeline; use one when sequencing and overlap between project phases matter most. This template groups tasks by workstream and includes a compact count of total, in-progress, and blocked tasks for a quick status review.
What's included
The task board has grouped sections for strategy, product/content, and launch operations, with columns for task, owner, priority, status, due date, percent complete, estimated hours, team, and next step. A bottom summary counts total, in-progress, and blocked tasks, alongside dated milestones. For a blocked task, use the next-step cell to record the concrete dependency or action so the status count has useful context.
Who should use this template?
This template is useful for project managers, startup teams, marketers running launches, product leads coordinating cross-functional work, and consultants who need a clean client-facing status sheet. It is especially useful when a team needs something lighter than full project management software but more structured than a shared notes doc or chat thread.
How to use it
Replace the sample tasks with your deliverables, then assign an owner and due date and update status, progress, and next step during each weekly review. In the sample, the Billing API QA sweep is owned by Morgan, due Apr 14, and marked Blocked; its next step says sandbox credentials are needed. Use that pattern for your own rows: name who owns the task, when it is due, what is blocking it, and the next action. Review the blocked-task count and dated milestones for a quick scan, then read the task rows to understand the reason and follow-up.
Choose a version
Start with the template closest to your workflow
Choose an execution tracker that matches the work, owners, blockers, priorities, and due dates your team reviews.
Use a Gantt chart when sequence, duration, predecessors, and the timeline view matter more than the task-review queue.
Related guides
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Read guideDo this with AI
Turn this into exactly the spreadsheet you need.
Open the working template in Griddy, then describe the columns, formulas, formatting, or summaries you want changed.
