Free Project Tracker Template for Content Teams
Track briefs, drafts, edits, design, approvals, deadlines, and blockers in one free content team project tracker spreadsheet.
Why content teams need a tracker beside the calendar
A content calendar shows what should publish. A content project tracker shows the work needed to make publishing happen: briefs, drafts, edits, design, approvals, SEO review, stakeholder feedback, and launch tasks. This template keeps execution details visible without overloading the calendar with every production step.
What is included in this content project tracker
The tracker includes grouped workstreams, task names, owners, priority, status, due date, percent complete, estimated effort, team, and next step. Content teams can group work by campaign, asset type, launch phase, or production stage. The project-health block surfaces blocked work, upcoming deadlines, and in-progress tasks.
Who should use this template?
This version is a good fit for content teams, SEO teams, editorial leads, lifecycle marketers, agencies, and marketing managers coordinating writers, designers, reviewers, and channel owners. It is especially useful when the calendar looks fine but the production work behind it is slipping.
How to use it well
Use the calendar for publish dates and this tracker for production tasks. Keep next steps concrete, review blocked items weekly, and add approval tasks as separate rows when stakeholder feedback controls the timeline. Griddy can split a content launch into production tasks, regroup work by owner, or draft a status update from the current tracker.
Related guides
Learn how teams actually use this template
How to Build a Marketing Calendar in Excel
Build a practical marketing calendar in Excel with campaigns, channels, owners, statuses, publish dates, CTAs, and approval tracking.
Read guideExcel & SheetsHow to Plan a Campaign in a Spreadsheet
Plan a marketing campaign in a spreadsheet by mapping goals, channels, assets, owners, deadlines, approvals, and launch tasks in one view.
Read guideSkip the setup
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