Free Hotel Vacation Tracker Spreadsheet Template
Review hotel leave dates, balances, approvals, department coverage, peak-date risk, and handoff owners before requests are confirmed.
Do this with AI
Make this hotel leave tracker fit your departments.
Open the workbook and ask Griddy to adapt departments, approvers, balances, statuses, peak dates, or handoff owners.
What is in this workbook?
This workbook has three sheets: Hotel Leave Dashboard, Hotel Leave Requests, and Setup. Hotel Leave Dashboard is the quick-review surface, Hotel Leave Requests is the editable working log, and Setup holds supporting inputs, reusable context, or working rules.
How the workflow and formulas work
Use Hotel Leave Requests for a safe staff ID, operating group, role, requested dates, approval status, approver, coverage owner, allowance, used days, and calculated remaining balance; keep leave-year and review rules in Setup. Hotel Leave Requests calculates requested days in column F, status-aware remaining balance in column L, and same-group date overlap in column M with COUNTIFS; a current Declined request returns zero and other Declined requests are excluded. Column N applies the coverage-review gate, while Hotel Leave Dashboard counts requests, pending items, requested days, overlaps, and rows requiring coverage review.
How to use it in Griddy
Replace the sample values before sharing, then review the calculated Hotel Leave Dashboard fields after editing the working log. The workbook includes a dropdown validation resource and a conditional-formatting resource for the relevant review or status fields.
Keep sensitive records out of the workbook
Use staff IDs and department labels. Keep guest, payroll, medical, credential, and leave-reason details in approved systems. This workbook is a planning aid and does not replace accounting, legal, HR, tax, or education-record systems.
Related guides
Learn how teams actually use this template
How to Build a PTO Calendar in Excel
Build a PTO calendar in Excel that shows approved leave by date while keeping balances and coverage notes connected to the tracker.
Read guideExcelPTO Tracker Template for Excel
A PTO tracker template in Excel should show balances, approved leave, return dates, and coverage notes without becoming an HR system.
Read guideDo this with AI
Make this hotel leave tracker fit your departments.
Open the workbook and ask Griddy to adapt departments, approvers, balances, statuses, peak dates, or handoff owners.
