Free Vacation Tracker for HR Managers
Give HR managers one operational view of leave requests, balances, approvers, department overlap, coverage owners, and remaining days.
Do this with AI
Make this leave tracker fit your HR review.
Open the workbook and ask Griddy to adapt departments, leave statuses, approvers, balances, overlap checks, or coverage owners.
What is in this workbook?
This workbook has three sheets: Organization Leave Dashboard, Organization Leave Requests, and Setup. Organization Leave Dashboard is the quick-review surface, Organization Leave Requests is the editable working log, and Setup holds supporting inputs, reusable context, or working rules.
How the workflow and formulas work
Use Organization Leave Requests for a safe staff ID, operating group, role, requested dates, approval status, approver, coverage owner, allowance, used days, and calculated remaining balance; keep leave-year and review rules in Setup. Organization Leave Requests calculates requested days in column F, status-aware remaining balance in column L, and same-group date overlap in column M with COUNTIFS; a current Declined request returns zero and other Declined requests are excluded. Column N applies the coverage-review gate, while Organization Leave Dashboard counts requests, pending items, requested days, overlaps, and rows requiring coverage review.
How to use it in Griddy
Replace the sample values before sharing, then review the calculated Organization Leave Dashboard fields after editing the working log. The workbook includes a dropdown validation resource and a conditional-formatting resource for the relevant review or status fields.
Keep sensitive records out of the workbook
Use work IDs and operational coverage only. Keep medical information, protected leave details, reasons, payroll, and personnel records in the HR system of record. This workbook is a planning aid and does not replace accounting, legal, HR, tax, or education-record systems.
Related guides
Learn how teams actually use this template
Do this with AI
Make this leave tracker fit your HR review.
Open the workbook and ask Griddy to adapt departments, leave statuses, approvers, balances, overlap checks, or coverage owners.
