Free Event Planning Gantt Chart Template
Sequence venue, vendor, approval, production, event-day, and follow-up work with dependencies and an eight-week timeline.
Do this with AI
Make this event Gantt fit your run of show.
Open the workbook and ask Griddy to adapt vendors, venue gates, dependencies, owners, durations, or milestones.
What is in this workbook?
This workbook has three sheets: Event Readiness Dashboard, Event Timeline, and Setup. Event Readiness Dashboard is the quick-review surface, Event Timeline is the editable working log, and Setup holds supporting inputs, reusable context, or working rules.
How the workflow and formulas work
Use Event Timeline for task, owner, dependency, start week, duration, completion, status, remaining days, and week 1–8 timeline cells; use Setup for readiness gates and controlled labels. Remaining days uses MAX(Duration*(1-Complete),0). Dashboard sums remaining days, averages completion, counts in-progress tasks, and the timeline formula marks weeks inside each task window.
How to use it in Griddy
Replace the sample values before sharing, then review the calculated Event Readiness Dashboard fields after editing the working log. The workbook includes a dropdown validation resource and a conditional-formatting resource for the relevant review or status fields.
Keep sensitive records out of the workbook
Use event and vendor labels only. Keep guest lists, access credentials, private contracts, and payment information elsewhere. This workbook is a planning aid and does not replace accounting, legal, HR, tax, or education-record systems.
Related guides
Learn how teams actually use this template
Do this with AI
Make this event Gantt fit your run of show.
Open the workbook and ask Griddy to adapt vendors, venue gates, dependencies, owners, durations, or milestones.
