Free Virtual Assistant Invoice Template - Excel & Google Sheets
Prepare virtual-assistant service line items, quantities, rates, adjustments, payment terms, and client-safe labels across three sheets.
Do this with AI
Make this VA invoice fit your client work.
Open the workbook and ask Griddy to adapt service lines, quantities, rates, adjustments, terms, or client-safe labels.
What is in this workbook?
This workbook has three sheets: Invoice Tracker, Invoice, and Clients & Services. Invoice Tracker is the quick-review surface, Invoice is the editable working log, and Clients & Services holds supporting inputs, reusable context, or working rules.
How the workflow and formulas work
Use Invoice for service, quantity, rate, line total, taxable status, line tax, notes, and adjustments; use Clients & Services for client-safe labels, default rates, payment terms, issue, sent, due, and paid dates, tax rate, payment status, and calculated aging days. Each Line total is Quantity multiplied by Rate, and taxable rows calculate Line tax from the setup tax rate. Invoice Tracker calculates Invoice total as Subtotal plus Tax minus Adjustments, counts open payment statuses, and shows maximum aging.
How to use it in Griddy
Replace the sample values before sharing, then review the calculated Invoice Tracker fields after editing the working log. The workbook includes a dropdown validation resource and a conditional-formatting resource for the relevant review or status fields.
Keep sensitive records out of the workbook
Use client-safe labels. Do not include inbox contents, travel credentials, private contact records, bank data, or account passwords. This workbook is a planning aid and does not replace accounting, legal, HR, tax, or education-record systems.
Related guides
Learn how teams actually use this template
Do this with AI
Make this VA invoice fit your client work.
Open the workbook and ask Griddy to adapt service lines, quantities, rates, adjustments, terms, or client-safe labels.
